# by-law-committee — 64 documents, concatenated for reading and search # # This is a CONVENIENCE BUNDLE, not a source. Every document below is # published separately and byte-identically; cite the individual file, # whose path is given in each header, rather than this bundle. # Index of all boards: https://lunenburgbudgetproject.org/minutes/INDEX.txt # The town's own scanned original is linked per document. ======================================================================================== DOCUMENT : 2016-02-25-agenda-1516.txt BOARD : by-law-committee DATE : 2016-02-25 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-02-25-agenda-1516.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02252016-1516 ======================================================================================== ===PAGE 1=== By-Law Review Committee Meeting1. ======================================================================================== DOCUMENT : 2016-02-25-minutes-1516.txt BOARD : by-law-committee DATE : 2016-02-25 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-02-25-minutes-1516.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_02252016-1516 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-03-10-agenda-1515.txt BOARD : by-law-committee DATE : 2016-03-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-03-10-agenda-1515.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03102016-1515 ======================================================================================== ===PAGE 1=== By-Law Review Committee Meeting1. ======================================================================================== DOCUMENT : 2016-03-10-minutes-1515.txt BOARD : by-law-committee DATE : 2016-03-10 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-03-10-minutes-1515.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03102016-1515 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-03-31-agenda-1489.txt BOARD : by-law-committee DATE : 2016-03-31 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-03-31-agenda-1489.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03312016-1489 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-03-31-minutes-1489.txt BOARD : by-law-committee DATE : 2016-03-31 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-03-31-minutes-1489.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_03312016-1489 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-04-14-agenda-1490.txt BOARD : by-law-committee DATE : 2016-04-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-04-14-agenda-1490.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04142016-1490 ======================================================================================== ===PAGE 1=== Town of Lunenburg Bylaw Review Committee NOTICE of MEETING Thursday, April 14, 2016, 6 PM Town Hall, 2 nd Floor Conference Room, 17 Main St., Lunenburg, MA 01462 REVISED AGENDA: CALL to ORDER PUBLIC COMMENT APPROVAL OF MEETING MINUTES of March 31, 2016 and o lder. NEW BUSINESS: Update on letter to departments Continue Review of individual bylaws Town Charter OLD BUSINESS: Review of codification REPORTS: MEETING SCHEDULE MEMBER INFORMATION AND ISSUES: ADJOURNMENT ======================================================================================== DOCUMENT : 2016-04-14-minutes-1490.txt BOARD : by-law-committee DATE : 2016-04-14 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-04-14-minutes-1490.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04142016-1490 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-04-28-agenda-1492.txt BOARD : by-law-committee DATE : 2016-04-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-04-28-agenda-1492.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04282016-1492 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-04-28-minutes-1492.txt BOARD : by-law-committee DATE : 2016-04-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-04-28-minutes-1492.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_04282016-1492 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2016-05-12-agenda-1493.txt BOARD : by-law-committee DATE : 2016-05-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-05-12-agenda-1493.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05122016-1493 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-05-12-minutes-1493.txt BOARD : by-law-committee DATE : 2016-05-12 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-05-12-minutes-1493.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_05122016-1493 ======================================================================================== ===PAGE 1=== Town of Lunenburg Bylaw Review Committee Ritter Hall Meeting Minutes Thursday May 12, 2016, 6pm 1. Call to Order: Meeting called to order 6:15pm 2. Attending: Rob Bowen, Nancy Gray, Cathy Hennessy, Michelle Smith, Kathy Herrick 3. Public Comment: None 4. Minutes from April 28 th- -one typo correction. Chair entertained motion to approve minutes with typo corrected. Second by C. Hennessy. All attending voted to approve minutes. 5. K. Herrick stated no comments received from outreach letter requesting feedback from the various departments on the ByLaws. 6. Chair spoke with building inspector on Art. 5 Sec. 8 provision on erecting signs. No action taken . a. Both the Chair and the Land Use Director feel Art. 5 Sec. 13 should be covered under Zoning Bylaw. This statement was followed by a motion. b. Motion to repeal Art 5 Sec 13 . Second by N. Gray. All attending voted unanimously to repeal . 7. Chair spoke with Director of Department of Public Works (Jack). Article 5 Section 2 question whether it addressed town right of way to extend beyond paved ways. Director recommends expanding this to include ‘right of way’ as well. Chair recommended the committee ask Town Counsel for review. 8. Chair spoke with Land Use Director (Adam) on Article 7 . This has been revamped by other towns to regulate: Leave permitting to Board of Selectmen (B.O.S.). Under review by Land Use Director. 9. Chair spoke with the Chief of Police who will review and revise fines within Article 9 . 10. Art. 9 Sec. 9 and 10 . Earth Removal ordinance. The Land Use Director opined that the Planning Board may be a more appropriate permitting authority than the B.O.S. 11. Next task is to summarize all recommendations for submission to B.O.S. from meeting minutes held to date by Secretary. 12. Codification will be returned soon. Plan to share recommended changes via Interim Report to Board of Selectmen. Next meeting will be June 9. 13. Adjourn. Motion to adjourn by Chair at 6:55pm. Second by C. Hennessy. All attending voted to adjourn. Meeting adjourned. ======================================================================================== DOCUMENT : 2016-06-09-agenda-1494.txt BOARD : by-law-committee DATE : 2016-06-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-06-09-agenda-1494.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06092016-1494 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-06-09-minutes-1494.txt BOARD : by-law-committee DATE : 2016-06-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-06-09-minutes-1494.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_06092016-1494 ======================================================================================== ===PAGE 1=== Town of Lunenburg Bylaw Review Committee Recommendations June 9, 2016 1. General recommendation to compare Charter to ByLaws-this will be done via Codification. 2. Through Town Charter Section 7-7 (b), the Bylaw committee was impaneled and did a thorough By-Law review of all Lunenburg Town By-Law Articles. 3. Articles 1,3,4-No recommended changes at this time . 4. Articles 2 a. Bylaw committee recommendation in Section 2 to a timeline for town committee minutes review and posting. Transmission of approved minutes should follow state law. b. Article 2, Section 1 -recommend to add “minutes must be approved in 30 days and periodic review of executive session quarterly”. c. Article 2, Section 6 -move to repeal and reference Town Charter section 3-2 part (c). d. Article 2 Section 8 -move to repeal and refer to conflict of interest Massachusetts General Law. e. Article 2 Section 12 -move to repeal collection of fees and licenses and refer to Massachusetts General Law 5. Article 5 a. Recommend amending all language references to “man” or “men” to gende r neutral language. b. Article 5 Section 2 Director recommends expanding this to include ‘right of way’. Committee requests Town Counsel review . c. Article 5 Section 13 . Move to repeal . The Committee and the Land Use Director see this section is covered under Zoning Bylaw. 6. Article 6 a. The Town Manager has recommended to the committee to repeal Section 3 . 7. Article 7 a. Land Use Director opined that the Planning Board may be a more appropriate permitting authority than the B.O.S. No other recommendations for changes. 8. Article 8-Repealed previously and not applicable 9. Article 9: a. Section 8 – Boating Laws – no recommended changes. b. Section 9 and 10. Earth Removal ordinance. The Land Use Director opined that the Planning Board may be a more appropriate permitting authority than the B.O.S. ===PAGE 2=== c. Section 11 – Committee recommends reference change from Superintendent of Highways to D.P.W. Director. d. Section 12 and Section 15-move to repeal and refer to Town Charter section 3-2 (d) Appointments. e. Committee recommends numbering change “Section 23A” to “Section 24”. 10. Article 10 Section 3 fine amounts are under review by the Chief of Police. 11. Article 11-Repealed previously and not applicable 12. Article 12 a. Sections 1 and Section 2 recommend repeal as both sections are covered by the Town Charter sections 2-3 (b), (c) and 5-3. b. Section 3 recommend repeal as it conflicts with Town Charter. c. Section 4 recommend review by Town Counsel as section is referenced Town Charter Article 3-1 (f). 13. Article 16-Zoning enforcement under review by Land Use Director. 14. Article 17-18-No recommended changes at this time . 15. Article 19-The Article that was voted in November 2015 Special Town Meeting will be inserted. 16. Article 20- No recommended changes at this time . 17. Article 21-Wetlands addressed at May 2016 Town Meeting. No further recommended changes. 18. Article 22-Committee recommends repeal a. Section 1 Composition is contained in Town Charter section 3 – 6 (a) b. Section 2 Powers and Duties is contained in Town Charter section 3 – 6 (b). 19. Articles 23-25- No recommended changes at this time 20. Article 26- Committee recommends repeal . a. Sections 1 and 2 conflicts with Town Charter sections 3-14. b. Section 3 conflicts with Town Charter Section 3-1 (a). 21. Article 27-Committee recommends change reference from Town Charter section 6-6 to 6-7. 22. Article 28-32- No recommended changes at this time . 23. ByLaw Committee understands Codification changes are in process and will be made to Board of Selectmen separately and were not under review by ByLaw committee. ======================================================================================== DOCUMENT : 2016-08-04-agenda-1495.txt BOARD : by-law-committee DATE : 2016-08-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-08-04-agenda-1495.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08042016-1495 ======================================================================================== ===PAGE 1=== Town of Lunenburg Bylaw Review Committee NOTICE of MEETING Thursday, August 4, 2016, 6 PM Ritter Memorial Building, 960 Massachusetts Avenue, Lunenburg, MA AGENDA: CALL to ORDER PUBLIC COMMENT APPROVAL OF MEETING MINUTES of prior meetings. NEW BUSINESS: Feedback from Departments and Boards ---Proposal regarding regulation adoption procedures Finalize Recommendation to Appointing Authority Review Timetable for Action OLD BUSINESS: Review of codification REPORTS: MEETING SCHEDULE MEMBER INFORMATION AND ISSUES ADJOURNMENT ======================================================================================== DOCUMENT : 2016-08-04-minutes-1495.txt BOARD : by-law-committee DATE : 2016-08-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-08-04-minutes-1495.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_08042016-1495 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2016-08-10-agenda-1497.txt BOARD : by-law-committee DATE : 2016-08-10 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2016-08-10-agenda-1497.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08102016-1497 ======================================================================================== ===PAGE 1=== Town of Lunenburg Bylaw Review Committee NOTICE of MEETING Wednesday, August 10, 2016, 6:30 PM Ritter Memorial Building, 960 Massachusetts Avenue, Lunenburg, MA AGENDA: CALL to ORDER PUBLIC COMMENT APPROVAL OF MEETING MINUTES of prior meetings. NEW BUSINESS: Feedback from Departments and Boards Finalize Recommendation Document Review Timetable for Action OLD BUSINESS: Transmittal Letter for recommendations REPORTS: MEETING SCHEDULE MEMBER INFORMATION AND ISSUES ADJOURNMENT ======================================================================================== DOCUMENT : 2021-09-23-agenda-1517.txt BOARD : by-law-committee DATE : 2021-09-23 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-09-23-agenda-1517.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09232021-1517 ======================================================================================== ===PAGE 1=== By-Law Review Committee Meeting1. ======================================================================================== DOCUMENT : 2021-09-23-minutes-1517.txt BOARD : by-law-committee DATE : 2021-09-23 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-09-23-minutes-1517.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09232021-1517 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2021-09-28-agenda-1518.txt BOARD : by-law-committee DATE : 2021-09-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-09-28-agenda-1518.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09282021-1518 ======================================================================================== ===PAGE 1=== By-Law Review Committee Meeting1. ======================================================================================== DOCUMENT : 2021-09-28-minutes-1518.txt BOARD : by-law-committee DATE : 2021-09-28 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-09-28-minutes-1518.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09282021-1518 ======================================================================================== ===PAGE 1=== ===PAGE 2=== ======================================================================================== DOCUMENT : 2021-10-26-agenda-1520.txt BOARD : by-law-committee DATE : 2021-10-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-10-26-agenda-1520.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10262021-1520 ======================================================================================== ===PAGE 1=== By-Law Review Committee Meeting1. ======================================================================================== DOCUMENT : 2021-10-26-minutes-1520.txt BOARD : by-law-committee DATE : 2021-10-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-10-26-minutes-1520.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10262021-1520 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Tuesday, October 26, 2021 6:30PM Lunenburg Public Library Meeting Room 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA  Roll Call  Public Comments  Review and approve minutes from 9.28.2021  Review and Discuss Division 1: Charter  Review & Discuss Division 2: Bylaws Part 1: Administrative Legislation, Sections 1 thru 81  Discussion of General Review Timeline  Next Meeting (tba)  Adjourn Mary Foyle, Chair Nancy Gray, Vice Chair Steve Archambault, Secretary Deborah Christen Kathryn Herrick Bylaw Review Committee 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 ======================================================================================== DOCUMENT : 2021-10-27-agenda-1521.txt BOARD : by-law-committee DATE : 2021-10-27 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-10-27-agenda-1521.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10272021-1521 ======================================================================================== ===PAGE 1=== By-Law Review Committee Meeting1. ======================================================================================== DOCUMENT : 2021-10-27-minutes-1521.txt BOARD : by-law-committee DATE : 2021-10-27 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-10-27-minutes-1521.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10272021-1521 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Wednesday, October 27, 2021 6:30PM Lunenburg Public Library Meeting Room 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA  Roll Call  Public Comments  Review and approve minutes from 9.28.2021  Review and Discuss Division 1: Charter  Review & Discuss Division 2: Bylaws Part 1: Administrative Legislation, Sections 1 thru 81  Discussion of General Review Timeline  Next Meeting (tba)  Adjourn Mary Foyle, Chair Nancy Gray, Vice Chair Steve Archambault, Secretary Deborah Christen Kathryn Herrick Bylaw Review Committee 17 Main Street, P.O. Box 135 Lunenburg, MA 01462-0135 ======================================================================================== DOCUMENT : 2021-11-30-agenda-1519.txt BOARD : by-law-committee DATE : 2021-11-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-11-30-agenda-1519.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11302021-1519 ======================================================================================== ===PAGE 1=== By-Law Review Committee Meeting1. ======================================================================================== DOCUMENT : 2021-11-30-minutes-1519.txt BOARD : by-law-committee DATE : 2021-11-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2021-11-30-minutes-1519.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11302021-1519 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Tuesday, November30th, 2021 6:30 PM Lunenburg Public Library Meeting Room 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA  Roll call.  Public Comments  Review and approve minutes from 9.28.2021 & 10.27.2021  Review & Discuss Division 1: Bylaws  Review & Discuss Division 2: Bylaws; o Part II: Administrative Legislation, o Sections 105 thru 176  Public Comments  Next meeting (tba) ======================================================================================== DOCUMENT : 2022-01-04-agenda-1501.txt BOARD : by-law-committee DATE : 2022-01-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-01-04-agenda-1501.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01042022-1501 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Brian Lehtinen, Chairman (School Committee Representative) Term expires June 2024 Dave Passios, Vice Chairman (Finance Committee Representative) Term expires June 2023 Paula Bertram, Clerk (Planning Board Representative) Term expires June 2022 Tom Alonzo, (Select Board Representative) Term expires June 2023 George Martin (Appointed by Town Moderator) Term expires June 2024 Tuesday, January 4, 2022 5:30 PM Ritter Building To join the meeting if you cannot attend in person, please click the following link: https://us02web.zoom.us/j/82728042735?pwd=SmNmUUplWW1xVzZ3cnppRlM5cHlFUT09 Meeting ID: 827 2804 2735 Passcode: zdp2EW AGENDA The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. Call to Order II. Public Comment: Comment from the Committee, Comment from the Public III. Approval of Minutes IV. Prioritization of the FY23 Capital Plan Projects V. Action and Agenda Items for Future Meetings VI. Public Comment: Comment from the Public, Comment from the Committee VII. Adjournment ======================================================================================== DOCUMENT : 2022-01-11-agenda-1500.txt BOARD : by-law-committee DATE : 2022-01-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-01-11-agenda-1500.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01112022-1500 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2022-01-11-minutes-1500.txt BOARD : by-law-committee DATE : 2022-01-11 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-01-11-minutes-1500.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01112022-1500 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2022-01-18-agenda-1498.txt BOARD : by-law-committee DATE : 2022-01-18 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-01-18-agenda-1498.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_01182022-1498 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2022-01-18-minutes-1498.txt BOARD : by-law-committee DATE : 2022-01-18 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-01-18-minutes-1498.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_01182022-1498 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2022-03-01-agenda-1499.txt BOARD : by-law-committee DATE : 2022-03-01 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-03-01-agenda-1499.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03012022-1499 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2022-08-03-agenda-1502.txt BOARD : by-law-committee DATE : 2022-08-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-08-03-agenda-1502.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08032022-1502 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, August 3, 2022 7:00 PM AGENDA In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar : https://us02web.zoom.us/j/86732429485 or call Toll Free at 888 475 4499. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. Call to Order II. Public Comment: Comment from the Committee, Comment from the Public III. Organization of the Committee IV. Review of the Capital Planning Documents and Rating Criteria V. Review Capital Planning Schedule VI. Other Business VII. Action Items for next meeting VIII. Set Meeting dates IX. Public Comment: Comment from the Public, Comment from the Committee X. Adjournment ======================================================================================== DOCUMENT : 2022-08-16-agenda-1504.txt BOARD : by-law-committee DATE : 2022-08-16 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-08-16-agenda-1504.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08162022-1504 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Tuesday, August 16, 2022 7:00 PM AGENDA Bilotta Meeting Room, Town Hall In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174- 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak af ter joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Vote s may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. Call to Order II. Joint Meeting with Select Board to discuss ARPA Funding in relation to Capital Projects III. Adjournment ======================================================================================== DOCUMENT : 2022-09-26-agenda-1512.txt BOARD : by-law-committee DATE : 2022-09-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-09-26-agenda-1512.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09262022-1512 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2022-10-17-agenda-1513.txt BOARD : by-law-committee DATE : 2022-10-17 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-10-17-agenda-1513.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10172022-1513 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, October 17, 2022 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 792 737 0353 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the me eting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Review Scoring Criteria for All Capital Planning Requests • Introduce All Submitted Capital Planning Requests • Plan Department Presentation Schedule • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2022-10-17-minutes-1513.txt BOARD : by-law-committee DATE : 2022-10-17 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-10-17-minutes-1513.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10172022-1513 ======================================================================================== ===PAGE 1=== Lunenburg Capital Planning Committee October 17, 2022 Meeting Minutes Location: Ritter Building Present: Chairperson Tom Alonzo, Dave Passios, George Martin, Peter Beardmore, and Matthew Brenner. Guests: Town Manager Heather Lemieux, Lunenburg resident Rhonda Lissio Call to Order: Chairperson Tom Alonzo called meeting to order at 6:03 p.m., and read a statement regarding the Open Meeting Law and how all public meetings are legally being held remotely, and how to attend and participate in those meetings. Public Comment: none Review Scoring Criteria For All Capital Plan Requests: Ms. Lemieux explained the categories for the scoring criteria such as cost, useful life, age of asset to be replaced, efficiencies, effectiveness, reduction of potential liabilities/threats to operation, state and federal mandates, adding to customer service, change in operating costs, change in revenues, whether requests could be funded with grant money, and several factors regarding benefits to the community. Categories are rated with a number system, or yes or no answers, and totals are added. The number of points an item receives will assist committee members in determining prioritization. Committee members also discussed how each item on the plan is coded with letters and numbers in order to identify phases and ages of projects. Introduce All Submitted Capital Plan Requests: Ms. Lemieux informed the committee that there are 164 projects on the capital plan including the latest 29 requests from department heads. The latest requests include repairs for several town buildings –T.C. Passios, Brooks House, Eagle House, Ritter Building, as well as equipment requests from the DPW, and equipment and studies for the school department. The total cost of all projects for FY24 is $3,140,110. Mr. Alonzo read the requests as follows: Facilities and Buildings: 1. Ritter Repairs –Vertex year 2 items 15-16: $65,000 2. TC Passios Ansul Inspection, Charge, Operational Maintenance: $25,000 3. TC Passios plumbing upgrade Vertex item #24: $20,000 4. TC Passios Abatement Testing and Abatement Vertex: $50,000 5. TC Passios Side Walk Repair Vertex Item #4: $25,000 6. Brooks House Porch/fire escape Vertex Item 8-9: $40,000 7. Brooks House Roof/gutter Repairs Vertex 10-12: $20,000 8. Brooks House Window Repairs Vertex 5-6: $50,000 9. Brooks House Exterior Door Vertex repairs: $20,000 10. Parks –McNally Park: $50,000 11. Public Safety Downspout Repairs: $25,000 12. Parks –Whalom Lake Treatment: $150,000 13. Eagle House Parking Lot: : $150,000 14. Ritter Building floor covering replacement Vertex item #14: $65,000 Unanimously approved by Capital Planning Committee at 11/21/2022 meeting. ===PAGE 2=== Fire Department: 15. Public Safety Radio system –Update/replace obsolete hardware Phase 1: $242,510 16. Replacement Rescue 1: $506,000 Public Works: 17. New ½ Ton 4WD Crewcab pickup: $55,000 18. 6 Wheel Dump/Spreader/Plow Truck 2: $240,000 19. 6 Wheel Dump/Spreader/Plow Truck: $240,000 20. Cemetery –Hedge Restoration, Turf Restoration, Headstone Restoration Layout Plots in new section: $81,600 21. Flat Hill Road Drainage Construction: $240,000 22. Northfield Culvert (Kelly’s Pond) Survey/Design/Permit: $25,000 School Department: 23. Pickup Truck with Plow and Sander: $68,000 24. MS/HS Turf Field Feasibility Study: $50,000 25. THES Upgrade Fire Alarm System: $287,000 26. Installation of 3M Window Safety Film –LMHS, THES, Primary: $130,000 27. THES Exterior Door Upgrades/Replacements: $120,000 28. THES Security Upgrades: $65,000 29. Primary School Security Upgrades: $35,000 Mr. Martin noticed the police department didn’t have any requests in FY24. Mr. Passios commented that requests eligible for ARPA funding should be notated. Ms. Lemieux will be looking for more details on some requests moving forward. Ms. Lemieux will also be recoding project numbers, and possibly changing some titles to provide a better representation of the proposed projects. Mr. Alonzo suggested listing the scores of the projects next to the cost. Mr. Alonzo advised committee members to come to presentations with questions as if they’re Town Meeting voters. Summaries and photos of some requests will be included in the presentations. Plan Department Presentation Schedule: Mr. Alonzo suggested schools and facilities should be the first to present to allow time for questions to be answered. School Department will make their presentation on October 26, 2022 at 6:00 at the Ritter Building. Action Items for next meeting: Review capital plan requests Confirm Subsequent CPC Meetings (Date, Time, Place):  Wednesday, October 26, 2022 at 6:00 at the Ritter Building  Monday, November 7, 2022 at 6:00 at the Ritter Building  Wednesday, November 9,2022 at 6:00 at the Ritter Building Public Comment: Lunenburg Resident Rhonda Lissio asked if questions from the public will be allowed after capital plan request presentations. Adjournment: At 7:17 p.m. Mr. Beardmore motioned to adjourn. Mr. Brenner seconded. On vote, motion carried unanimously. ===PAGE 3=== ======================================================================================== DOCUMENT : 2022-10-26-agenda-1511.txt BOARD : by-law-committee DATE : 2022-10-26 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-10-26-agenda-1511.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10262022-1511 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, October 26, 2022 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909-174-0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Presentation of Capital Planning Requests: School Department • Discussion of Capital Planning Requests • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2022-10-26-minutes-1511.txt BOARD : by-law-committee DATE : 2022-10-26 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-10-26-minutes-1511.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10262022-1511 ======================================================================================== ===PAGE 1=== Lunenburg Capital Planning Committee Meeting Minutes October 26, 2022 Location: Ritter Building Present: Chairperson Tom Alonzo, Dave Passios, George Martin, Peter Beardmore, and Matthew Brenner. Guests: Town Manager Heather Lemieux, Lunenburg Schools Superintendent Dr. Kate Burnham, School Facilities and Grounds Steve Pusatari, School Committee Chairperson Carol Archambault, School Resource Officer Brad McNamara, Lunenburg Police Chief Thomas Gammell, Lunenburg Resident Rhonda Lissio Call to Order: Chairperson Tom Alonzo called meeting to order at 6:01 p.m., and read a statement regarding the Open Meeting Law and how all public meetings are legally being held remotely, and how to attend and participate in those meetings. Public Comment: none Presentation of Capital Planning Requests: School Department Dr. Burnham explained that last year’s capital request for the air conditioning at the primary school is not financially feasible. Dr. Burnham presented the schools’ ten-year plan for capital planning projects. Over the next ten years, the primary school seeks $618,500 in capital spending. Turkey Hill Elementary School will seek $15,056,822, which assumes contributions from the Massachusetts School Building Authority (MSBA), and possibly $2,200,000 for the MS/HS to upgrade the turf field, walls, and concession stand. Over the next ten years district-wide, the schools plan to spend $343,923 on safety film for windows, as well as a replacement mower, 2 pickup trucks, plows, and a passenger van. For FY24 Dr. Burnham prioritized the school department requests: 1. Safety Window Film Districtwide $160,000 2. Exterior Door Replacement at THES $160,000 3. Access and Security upgrades at the primary school and THES $83,500, $131,000 4. Upgrade Fire Alarm system at THES $287,000 5. Athletic Complex feasibility study $50,000 6. New pickup truck $68,000 Safety and Security requests:  Safety Window Film: The school department hopes to prevent, or slow down an intruder with the safety film, also the film is tinted, which decreases solar glare and decreases cooling costs. Mr. Brenner asked whether schools are still considered the safest place for children to be, and about the cost benefit analysis of the protective film, as well Unanimously approved by Capital Planning Committee at 11/21/2022 meeting. ===PAGE 2=== as how well the tinting works as far as cooling is concerned. Mr. Brenner also inquired about efficacy studies on the protective film from someone other than the manufacturer. Mr. Pusatari suggested searching for 3M safety glass on YouTube. Mr. Beardmore opined that it’s worth the investment if there’s any chance of preventing an attack. Chief Gammell added that the protective film is only a part of a comprehensive plan, and pointed out that if one aspect can even slightly change the plan of an attacker, it gives first responders an opportunity for prevention.  Exterior Door Replacement: Dr. Burnham explained that THES is the only school in the district with just one door to go through in order to enter the building. All other schools have a double door with a vestibule area. Dr. Burnham explained that the current doors have antiquated locking mechanisms, which cause staff members the need to be vigilant and pull on the doors to make sure they are latched and locked.  Access and Security Upgrade THES and Primary School: New vestibule at THES, upgraded door access controls and alarm keypad (to match LMHS), change from numeric codes to access cards, additional and upgraded security cameras, additional motion detectors. Having all the same security system makes entering schools easier for faculty, and also first responders. Mr. Alonzo asked if there is an itemized list to describe the cost of each item when it comes to the amount of cameras, card readers, etc. Mr. Pusatari replied that a lot of the cost has to do with wiring for the project. Mr. Pusatari explained that a new system will make things like entering the building by first responders, and not needing to know separate codes for separate buildings much simpler.  THES Fire Alarm System upgrade: New, and additional smoke detectors, upgrade and add fire alarm pull stations, new fire alarm panel and system with a panel interface screen. Upgrading of the system will bring it into compliance with current code, and reduce risk of system failure due to age. Planning Request:  MS/HS Athletic Complex feasibility study: current conditions show sunken pavers, leaning fencing, leaning walls, and drainage issues on the track and turf field. The study will determine whether fixing the drainage issues is even possible, as well as adding restroom and storage capacity, and prioritizing what site remediation is needed. ===PAGE 3=== Committee members discussed the age of the field and whether building the MS/HS could be the cause of the drainage issues. Mr. Beardmore pointed out that the development of the field was largely a volunteer effort. Mr. Alonzo asked whether the study would involve replacing the track and/or turf. Dr. Burnham explained that she doesn’t know what the study could uncover with regard to repair and/or replacement. Operations Request:  Pickup Truck: Purchase of ¾ ton pickup truck with plow and sander to replace an 11 year-old dump truck. The school department claims to need their own truck with plow and sander to lighten the load on DPW, especially when the parking lots are icy when events get out after regular business hours, and DPW workers have gone home for the day. Mr. Passios asked if a ¾ ton would be heavy enough to hold a sander and plow. Mr. Passios opined that this request is not necessarily a need. Mr. Beardmore commented that he’s personally experienced glare ice in the parking lot after events get out later at night. Mr. Alonzo pointed out that a ¾ ton pickup wouldn’t need to be full of sand as it’s only sanding the schools’ property. Mr. Alonzo added that a maintenance plan for school vehicles is needed. Mr. Brenner asked whether the school department can maintain its own vehicles. Dr. Burnham replied that they are working with the DPW on a maintenance plan. Mr. Beardmore opined that the $15 million for THES is much more needed today than it was a few years ago. Dr. Burnham emphasized that by taking MSBA money, an agreement is made to use the building as a school for the next ten years. Mr. Beardmore also expressed his concern over the safety of the school buildings. Mr. Passios asked whether there is federal money available for some security measures. Dr. Burnham claimed the state is releasing $40 million that spans pre-school through higher education, but no information is available on how those funds will be distributed. Mr. Passios expressed gratitude for the specific list of needs for THMS. Next Meeting: November 7 –Facilities presentation Action Items: Mr. Beardmore brought up Special Purpose Stabilization and ARPA Funding, and how an ambulance is under ARPA requests, as well as capital plan, and that the Special Purpose Stabilization fund is for things like ambulances. Mr. Alonzo responded that those topics are out of the scope of the Capital Planning Committee, and that funding comes from several sources which are under the discretion of the Town Manager. Mr. Alonzo suggested adding a minutes portion to the next agenda. ===PAGE 4=== Public Comment: Ms. Lissio asked how much the 3M film would reduce the cost of cooling when it’s only to be installed on the first floor of the buildings. Ms. Lisso said she also noticed price increases of two requests since the school committee meeting where the requests were first presented. Mr. Beardmore, who is a school committee member, responded that the information that was given at the school committee meeting had since been updated with more current quotes. Ms. Lissio also expressed her opposition to funding the safety film for school buildings, and thinks it does not provide a measurable impact on school safety, as it only delays intrusion, and does not prevent it. Ms. Lissio opined she would rather see money spent on the school resource officer program, which, has proven successful in one of the buildings, and practically guarantees police response from an intruder. Ms. Lissio asked whether the town is looking to expand the school resource officer program, and whether there is an officer in training currently. Ms. Lissio opined that she’d like to see more officers in the schools before fortifying the buildings. Mr. Alonzo responded that the cooling savings is only 5 percent of the reasoning behind the safety film, and that the request has much more to do with safety. Mr. Alonzo responded that the Capital Planning Committee’s purview is to judge items on the capital plan, and that Ms. Lissio should bring her concerns to the school committee to inquire why they aren’t requesting more school officers. Mr. Alonzo asked if the Town Manager had any comment. She responded that she has broken down the capital plan by percentages and that the schools make up 30 percent, DPW makes 20 percent, the Fire Department makes 24 percent, and Facilities and Ground makes 20 percent. Adjournment: At 8:02 p.m. Mr. Passios motioned to adjourn, Mr. Brenner seconded. On vote, motion carried unanimously. ======================================================================================== DOCUMENT : 2022-11-07-agenda-1508.txt BOARD : by-law-committee DATE : 2022-11-07 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-11-07-agenda-1508.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11072022-1508 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, November 7, 2022 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 766 316 7607 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair . Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Presentation of Capital Planning Requests: Facilities Department • Discussion of Capital Planning Requests • Approval of Minutes: September 26, 2022 • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2022-11-09-agenda-1514.txt BOARD : by-law-committee DATE : 2022-11-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-11-09-agenda-1514.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11092022-1514 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, November 9, 2022 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/9091740347 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 909 174 0347 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chai r. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Presentation of Capital Planning Requests: Police, Fire, DPW Departments • Discussion of Capital Planning Requests • Approval of Minutes • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2022-11-09-minutes-1514.txt BOARD : by-law-committee DATE : 2022-11-09 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-11-09-minutes-1514.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11092022-1514 ======================================================================================== ===PAGE 1=== Lunenburg Capital Planning Committee November 9, 2022 Meeting Minutes Location: Ritter Building Present: Chairperson Tom Alonzo, David Passios, George Martin, Matthew Brenner, and Peter Beardmore (remote). Guests: Town Manager Heather Lemieux, Lunenburg Police Chief Thomas Gammell, Lunenburg Fire Chief Patrick Sullivan, Lunenburg resident Rhonda Lissio Call to Order: Chairperson Tom Alonzo called meeting to order at 6:01 p.m., and read a statement regarding the Open Meeting Law and how all public meetings are legally being held remotely, and how to attend and participate in those meetings. Link to recorded meeting: https://youtu.be/3quxwv-W0xs Public Comment: CPC Comment: Mr. Passios commented on the senior center parking lot discussion at the November 9 meeting, and added that the item was omitted from last year’s capital plan because there was not enough information about the project. Public Comment: Rhonda Lissio expressed her concern about large purchase requests such as ambulances and fire trucks, and what it costs to maintain vehicles that are not replaced as a result of a denied request from a department head. Presentation of Capital Planning Requests: Police Department, Fire Department, DPW Police Department Chief Gammell presented a 10-year plan to the committee that does not include any requests for FY24. FY25: $148,249 Replace K9 Cruiser (2015 Chevy Tahoe) $76,191 Replace Traffic Cruiser (2019 Chevy Tahoe) $72,058 FY26: $137,116 Replace Patrol Bureau cruiser (2020 Ford Explorer Hybrid) $72,058 Detective vehicle (2014 Ford Explorer) $65,058 FY27: $212,618 Replace portable radios (purchased 2020) $36,500 Replace 2 patrol cruisers (2021 Ford Explorer Hybrids) $75,559 each Replace bullet proof vests at end of life cycle $25,000 FY28: $155,650 vehicle replacement –patrol cruiser, patrol supervisor cruiser (2022 Ford Explorer hybrids) Unanimously approved by Capital Planning Committee at 12/14/2022 meeting. ===PAGE 2=== FY29: $252,410 Replace School Resource Officer cruiser (2017 Ford Explorer) $80,160 Firearms replacement $20,000 Replace Patrol Cruiser (2023 Ford Explorer Hybrid) $80,160 Additional unmarked vehicle to current fleet –second detective position $71,090 FY30: $165,130 –regular replacement of vehicles FY31-33: Regular replacement of cruisers, administration vehicles, portable radios –unknown costs at this time. Chief Gammell aims to convert entire fleet to hybrid vehicles with the exception of the K9 cruiser. Mr. Martin expressed his concern over how charging stations would be handled looking out to 2030. Chief Gammell responded that the Facilities Director would advise on that situation when the time comes. Mr. Alonzo asked how many vehicles the Police Department has. Current fleet 17 vehicles, Detective car will make 18. Mr. Beardmore asked whether the School Resource Officer program would expand in coming years, and include canines. Chief Gammell said he is looking to expand the program if the budget allows. Mr. Beardmore also asked how the vehicle rotation program is changing. Chief Gammel explained he’s trying to keep the mileage down on the current fleet, and hopes to do so by separating the vehicles by shift in order to take the cars off the road for 8-16 hours downtime. Mr. Beardmore asked to see a timeline for vehicles so people could follow along. Mr. Alonzo asked whether the pavement management plan has affected vehicle maintenance. Chief Gammell said he’d look into maintenance records. Mr. Passios encouraged the use of fleet management software for all the vehicles in town that would allow access to maintenance records at a moment’s notice. Fire Department ======================================================================================== DOCUMENT : 2022-11-21-agenda-1509.txt BOARD : by-law-committee DATE : 2022-11-21 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-11-21-agenda-1509.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11212022-1509 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, November 21, 2022 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 792 737 0353 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Discussion of CPC Inventory Responsibility under chapter 12-18 of the Town Bylaws. • Open Discussion of Capital Planning Requests and Prioritization • Approval of Minutes: October 17 and October 26, 2022 • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2022-11-21-minutes-1509.txt BOARD : by-law-committee DATE : 2022-11-21 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-11-21-minutes-1509.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11212022-1509 ======================================================================================== ===PAGE 1=== Lunenburg Capital Planning Committee November 21, 2022 Meeting Minutes Location: Ritter Building Present: Chairperson Tom Alonzo, David Passios, George Martin, Matthew Brenner, and Peter Beardmore. Guests: Lunenburg Resident Rhonda Lissio Call to Order: Chairperson Tom Alonzo called meeting to order at 6:01 p.m., and read a statement regarding the Open Meeting Law and how all public meetings are legally being held remotely, and how to attend and participate in those meetings. Link to recorded meeting: https://youtu.be/dZtV-sOgDZM Public Comment: none Discussion of CPC Inventory Responsibility under chapter 12-18 of the Town Bylaws Chapter 12-18 states: “The Capital Planning Committee shall establish and update a comprehensive capital plan. The Committee shall at least annually provide its materials to the Town Manager so that the Town Manager will meet the obligations of the office set forth in Section 6-7 of the Lunenburg Town Charter. The Capital Planning Committee shall be responsible for providing a complete inventory of Town property, real and personal, including school property, in conjunction with the Town Manager.” The committee agreed that establishing the town’s inventory in the summer before the capital planning process begins would be most helpful. Mr. Brenner added that given the purview of the committee the list should consist of items and bulk purchases for $20,000 and over, as well as recently retired items such as vehicles. Mr. Beardmore added that knowing the town’s inventory will be helpful to the town as a whole, as well as the Capital Planning Committee. Open Discussion of Capital Planning Requests and Prioritization: Mr. Beardmore opined that funding sources should be considered when prioritizing the list. Mr. Alonzo explained that funding sources are not the purview of the committee. There are 29 capital plan requests totaling $3,140,110 Committee members discussed wanting clarification on the Flat Hill Road drainage construction, the additional parking lot for the senior center, the bundled cemetery projects, and the school’s safety projects. Committee members also discussed 6 wheel dump trucks, and the new facility for animal control. Unanimously approved by Capital Planning Committee at 12/14/2022 meeting. ===PAGE 2=== Minutes Approval: Mr. Brenner motioned to approve the minutes of the October 17, 2022, and the October 26, 2022 meetings, Mr. Passios seconded. On vote, motion carried unanimously. Action Items for Next Meeting: More discussion, and prioritization of capital plan items Confirm Subsequent CPC Meetings: November 30, December 5, and December 14, 2022. Public Comment from the committee: Mr. Passios announced the holiday tree is slated to arrive November 26, 2022 at the gazebo. Annual tree lighting will take place December 1, 2022 at 6:00 p.m. Public Comment from the public: Ms. Lissio commented that she would rather see the school officer resource program expanded than see the town spend money on protective film for windows. Adjournment: Mr. Brenner motioned to adjourn, Mr. Beardmore seconded. On vote, motion carried unanimously. ======================================================================================== DOCUMENT : 2022-11-30-agenda-1510.txt BOARD : by-law-committee DATE : 2022-11-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-11-30-agenda-1510.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11302022-1510 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, November 30, 2022 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 766 316 7607 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Discussion of Capital Planning Requests and Preliminary Prioritization • Approval of Minutes of November 7, 2022 • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2022-11-30-minutes-1510.txt BOARD : by-law-committee DATE : 2022-11-30 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-11-30-minutes-1510.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_11302022-1510 ======================================================================================== ===PAGE 1=== Lunenburg Capital Planning Committee November 30, 2022 Meeting Minutes Location: Ritter Building Present: Chairperson Tom Alonzo, David Passios, George Martin, and Peter Beardmore. Guests: Lunenburg Resident Rhonda Lissio Call to Order: Chairperson Tom Alonzo called meeting to order at 6:04 p.m., and read a statement regarding the Open Meeting Law and how all public meetings are legally being held remotely, and how to attend and participate in those meetings. Link to recorded meeting: https://youtu.be/9sOU_AO8kjc Public Comment: none Discussion of Capital Planning Requests and Preliminary Prioritization: Mr. Alonzo shared an updated plan from the Town Manager concerning projects with the Brooks House, and DPW cemetery projects, as well as some school department requests. The Roof, gutters, and exterior doors on the Brooks house will be worked on in phases starting with FY24, and wrapping up in FY26. DPW requests have been removed, or broken down into individual projects, which now meet capital planning criteria. Committee members agreed that headstone restoration is needed, but could be done in phases, and once all headstones are restored a plan can be put in place for maintenance. Committee members received more information on the Flat Hill Road drainage project request via email on the day of the meeting. Cost of engineering will be $10,000 (out of $240,000 request), cost of plans will come out of FY23 capital funds. Drainage pipes are located on private property, and DPW/McCarthy Engineering is waiting to hear from those property owners. Mr. Alonzo commented that the drainage for the development should be the responsibility of the Home Owners Association on the property. Costs of some school projects have been updated. THES Exterior Door Replacement is now estimated to cost $160,000, THES Security upgrade is now estimated to cost $131,000, and the Primary School Security upgrade is now estimated to cost $83,500. Mr. Beardmore researched the longevity of the safety film for the windows and found that manufacturers provide a ten-year warranty on the commercial grade film. Committee members discussed the decision making process on how to rate, and whether to rate some requests on the plan. Mr. Beardmore expressed his concern over ARPA funding, and the Special Purpose Stabilization Fund, and how those sources could be used to fund items on the plan, i.e., the request for an ambulance. Mr. Beardmore opined that it should be the Capital Planning Committee’s purview to look at alternative funding sources, and that the Town Manager should explain his or her intentions on how funds in the Special Purpose Stabilization account are to be spent. Approved by Capital Planning Committee at Dec. 28, 2022 meeting. ===PAGE 2=== Mr. Beardmore also expressed his concern over the age of the Vertex study, and how the list of repairs to be made could conflict with the work of the Municipal Building Design Committee as time goes on. Several projects on the capital plan are from the Vertex study, and how to score those projects is challenging for committee members. Committee members discussed all the requests on the plan. Brooks House requests, the senior center parking lot, and protective window film, are items that require more information in order to receive a proper ranking/ Mr. Alonzo will distribute the list to the rest of the committee so everyone can rank the items as they deem fit. Action Items For Next Meeting: Prioritization of list, and discussion Confirm Subsequent CPC Meetings: Monday, December 5, 2022, 6:00 p.m. at the Ritter Building, December 14, 2022, 6:00 p.m. at the Ritter Building. Public Comment: Mr. Alonzo thanked committee members for a robust discussion on the items on the capital plan. Adjournment: At 7:52 p.m. Mr. Beardmore motioned to adjourn, Mr. Passios seconded. On vote, motion carried unanimously. ======================================================================================== DOCUMENT : 2022-12-05-agenda-1506.txt BOARD : by-law-committee DATE : 2022-12-05 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-12-05-agenda-1506.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12052022-1506 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, December 5, 2022 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7663167607 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 766 316 7607 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Discussion of Capital Planning Requests and Preliminary Prioritization • Approval of Minutes of November 7, 2022 • Action Items for Next Meeting • Confirm Subsequent CPC Meetings (Date, Time and Location) • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2022-12-05-minutes-1506.txt BOARD : by-law-committee DATE : 2022-12-05 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-12-05-minutes-1506.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_12052022-1506 ======================================================================================== ===PAGE 1=== Lunenburg Capital Planning Committee December 5, 2022 Meeting Minutes Location: Ritter Building Present: Chairperson Tom Alonzo, David Passios, George Martin, and Peter Beardmore. Guests: Town Manager Heather Lemieux, School Committee Chairperson Carol Archambault, Lunenburg Resident Rhonda Lissio Call to Order: Chairperson Tom Alonzo called meeting to order at 6:07 p.m., and read a statement regarding the Open Meeting Law and how all public meetings are legally being held remotely, and how to attend and participate in those meetings. Link to recorded meeting: https://youtu.be/3DtWeBgX5tE Public Comment: CPC Members: Mr. Beardmore made clear that he sees a new ambulance as a top priority, and also acknowledged that there is a request to fund that ambulance with some of the $3 million available in ARPA funds. Mr. Beardmore added that there is also $2 million dollars in the Special Purpose Stabilization fund, which he believes is for such purchases. Mr. Beardmore pointed out that there is also a request to fund the radio equipment for the fire department with ARPA funding. Mr. Beardmore added that ARPA funds have been available for over a year, and the requests for the ambulance and radio equipment were made in late summer of 2022. Mr. Beardmore also commented on the DPW requests that were approved on Capital Plans from FY22 and FY23 for trucks that are on backorder, and suggested using funds currently available to order the other two trucks requested by the DPW now, instead of waiting for FY24, and to also purchase the ambulance with available funds, and remove those items from the FY24 Capital Plan requests. Public: Ms. Archambault thanked the committee for their discussion on the safety item requests for the school department, and asked that they carefully consider all the items, including the protective film for the windows on the schools, and cautioned the committee to make preparations now, and avoid finding the town in a position where they are wishing there could’ve been something done to prevent a tragedy. Discussion of Capital Planning Requests and Preliminary Prioritizations: Flat Hill Drainage Construction $240,000: Committee members agreed that this is an important project, but that more information is needed in order to justify the amount requested to spend. The main concern is where the water will be drained as it’s removed from the current site. Senior Center Parking Lot $150,000: Committee members acknowledged that the senior center needs more parking, but would like to see more information regarding the ADA Patio project, as well as a more definitive plan for the playground next to the proposed parking lot, which accounts for only eight parking spaces. Mr. Beardmore rated the project as one of the last items on the list, and pointed out that the amount of money requested for the project was submitted before the plans were drawn, and questioned whether $150,000 is a reliable estimate for the project. Mr. Alonzo, and Mr. Martin did not give the project a rating. Mr. Passios rated the project as number 16 out of 29 items, and clarified that he thinks the project has merit, but also agreed that more information would be reassuring, and would support a motion to remove the item from the plan. Ms. Lemieux commented that she thinks the parking lot is important as the location will provide access to the new patio, and help alleviate parking on Memorial Drive, which has been a problem for several years. Ms. Lemieux added that a plan for the lot has been provided to the committee, and she will seek answers on the question of how drainage will tie in with the patio. Approved by Capital Planning Committee at Dec. 28, 2022 meeting. ===PAGE 2=== Brooks House $130,000: Committee members agreed that if the town can’t decide what to do with the Brooks House, it’s challenging to justify putting money into the proposed projects. Mr. Beardmore added that given the recent change in charge of the Municipal Building Design Committee, putting money into the Brooks House now, before knowing what that committee will determine regarding the Brooks House does pose a challenge. Ms. Lemieux reminded committee members that Town Meeting did support selling the Brooks House, but no advertisement has been published. Present members current rankings: After some discussion on whether and how to rank items on the plan regarding pending information as well as additional funding sources, committee members agreed some would change their current rankings. Mr. Alonzo anticipates receiving Mr. Brenner’s scores by the end of the week, and will edit the chart accordingly as soon as he has everyone’s final responses. Minutes: Mr. Beardmore motioned to approve the minutes from the November 7, 2022 meeting, Mr. Passios seconded. On vote, motion carried unanimously. Action Items: Finalize prioritization Confirm subsequent meetings: Wednesday, December 14, 2022 at 6:00 p.m. at the Ritter Building. Public Comment: none Adjournment: At 7:37 p.m., Mr. Passios motioned to adjourn, Mr. Beardmore seconded. On vote, motion carried unanimously. ======================================================================================== DOCUMENT : 2022-12-28-agenda-1507.txt BOARD : by-law-committee DATE : 2022-12-28 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2022-12-28-agenda-1507.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12282022-1507 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, December 28, 2022 6:00 PM AGENDA REMOTE MEETING ONLY In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 7927370353 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Review and Vote on Final Ranking of All FY24 Capital Planning Requests • Approval of Minutes of November 30, 2022 and December 5, 2022 • Proposed Dates and Action Items for Next Meeting • Public Comment a. CPC Members b. Public • Adjournment ======================================================================================== DOCUMENT : 2023-02-13-agenda-1503.txt BOARD : by-law-committee DATE : 2023-02-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2023-02-13-agenda-1503.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_02132023-1503 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Monday, February 13, 2023 6:00 PM AGENDA RITTER MEMORIAL BUILDING In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded and broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. The following information is also provided for members of the public that would like to participate in the meeting remotely: To Participate Remotely: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/81662856491 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 816-6285-6491 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users m ay dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. I. Call to Order II. Public Comment a. CPC Members b. Public III. Approval of Meeting Minutes IV. Discussion on Capital Plan as presented by the Town Manager V. Public Comment c. Public d. CPC Members VI. Adjournment ======================================================================================== DOCUMENT : 2023-08-30-agenda-1505.txt BOARD : by-law-committee DATE : 2023-08-30 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2023-08-30-agenda-1505.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08302023-1505 ======================================================================================== ===PAGE 1=== CAPITAL PLANNING COMMITTEE Wednesday, August 30, 2023 6:00 PM AGENDA Ritter Building, Lower Conference Room In accordance with the requirements of the Open Meeting Law, please be advised that this meeting is being recorded may be broadcast live over the Lunenburg Public Access channel, on FacebookLive on the Public Access Facebook page (https://www.facebook.com/Lunenburg-Public-Access-Cable-157427270975305/) and will be uploaded to the LunenburgAccess YouTube after the meeting. To join the meeting remotely, via Zoom: From a computer, please use the link below to join the public meeting webinar: https://us02web.zoom.us/j/7927370353 or from a telephone, dial the toll free number (888) 475-4499 and enter Webinar ID: 7927370353 # If you have not registered with Zoom you will be asked for your name and an e-mail address. Note: No participant ID is needed, just press # when asked. Telephone users may dial *9 to request to speak after joining the meeting. Computer and app users may use the “raise hand” feature to request to speak. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the Chair . Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by Open Meeting Law. • Call to Order • Public Comment a. CPC Members b. Public • Re-Organization/Election of Officers • Review Capital Inventory of Assets and Updated Capital Plan • Discussion of Policies or Procedures for this Upcoming Budget Season • Proposed Dates and Action Items for Next Meeting(s) • Public Comment a. Public b. CPC Members • Adjournment ======================================================================================== DOCUMENT : 2025-09-03-agenda-7379.txt BOARD : by-law-committee DATE : 2025-09-03 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2025-09-03-agenda-7379.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09032025-7379 ======================================================================================== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Wednesday, September 3, 2025 6:45PM Lunenburg Public Library– 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Elect Officers -General Discussion -Set next meeting(s) Date, Time, Place -Adjourn ======================================================================================== DOCUMENT : 2025-09-04-agenda-7380.txt BOARD : by-law-committee DATE : 2025-09-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2025-09-04-agenda-7380.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_09042025-7380 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING REVISED BYLAW REVIEW COMMITTEE Thursday, September 4, 2025 6:45PM Lunenburg Public Library– 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Elect Officers -General Discussion -Set next meeting(s) Date, Time, Place -Adjourn ======================================================================================== DOCUMENT : 2025-09-04-minutes-7380.txt BOARD : by-law-committee DATE : 2025-09-04 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2025-09-04-minutes-7380.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_09042025-7380 ======================================================================================== ===PAGE 1=== Bylaw Review Committee September 4 , 2025 Minutes Members present: Rob Bowen (Chair), Jen Duffy (Vice Chair), Caesar Nuzzolo (Clerk), Nancy Gray, Kathy Herrick Call to Order Mr. Bowen called the Bylaw Review Committee to order at 6:47PM. Elect Officers Mr. Nuzzolo nominated Mr. Bowen for the position of Chair. Mrs. Gray seconded. The Committee unanimously voted for Mr. Bowen for the position of Chair. Mr. Nuzzolo nominated M s. Duffy for the position of Vice Chair. Mrs. Gray seconded. The Committee unanimously voted for Mrs . Duffy for the position of Vice Chair. Mr s. Gray nominated Mr. Nuzzolo for the position of Clerk . Ms. Duffy seconded. The Committee unanimously voted for Mr. Nuzzolo for the position of Clerk . General Discussion Mr. Bowen brought up the Draft Financial Policies currently under review by the Town and that the draft policies should be reviewed to ensure alignment with the Charter and Bylaws. Mr. Bowen further stated he has done an initial review of these draft policies and that there were some inconsistencies. Mr. Bowen will raise these inconsistencies with the Town Manager. The Committee reviewed the draft email to be sent out to Boards/Committees/Commissions to solicit feedback from them regarding their respective Bylaws. The Committee discussed a deadline to include for this feedback and decided on December 1, 2025 and that the Committee can still begin a preliminary review of Bylaws until feedback is collected. Mr. Bowen will further review the letter and Ms. Herrick will send it out to Boards/Committees/Commissions. The Committee discussed the process by which they will follow to review Bylaws. The Committee decided it will begin with “Part 1: Administrative Legislation ” at their next meeting. Ms. Herrick will print out copies of the Bylaws and members can pick them up at her office. ===PAGE 2=== The Committee discussed how recommended Bylaw changes will be presented at Town Meeting and that it depends on the nature of the recommended changes. Changes may be presented as an “omnibus ” package or be separated in separate recommendations to be voted on separately if determined that would be appropriate. Set next meeting(s) date, time, place The Committee decided to meet once a month for the remainder of the year and potentially more frequently next spring to prepare for Annual Town Meeting. The Committee agreed that 6:45pm is a good time to hold meetings of the Committee. Adjourn Mr. Nuzzolo motioned to adjourn at 7: 26pm . Mrs. Gray seconded. The Committee voted unanimously to adjourn. ======================================================================================== DOCUMENT : 2025-10-02-agenda-7434.txt BOARD : by-law-committee DATE : 2025-10-02 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2025-10-02-agenda-7434.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_10022025-7434 ======================================================================================== ===PAGE 1=== ======================================================================================== DOCUMENT : 2025-10-02-minutes-7434.txt BOARD : by-law-committee DATE : 2025-10-02 KIND : minutes OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2025-10-02-minutes-7434.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Minutes/_10022025-7434 ======================================================================================== ===PAGE 1=== Bylaw Review Committee October 2, 2025 Minutes Members present: Rob Bowen (Chair), Jen Duffy (Vice Chair), Caesar Nuzzolo (Clerk), Nancy Gray, Kathy Herrick Call to Order Mr. Bowen called the Bylaw Review Committee to order at 6:47PM . Public Comment Mr. Bowen asked if there were any public comments. There were no public comments. Update on Request to Town Committees and Stakeholders The Committee reviewed the email that will be sent out to Boards/Committees/ Commissions to solicit feedback on their respective bylaws. Mr. Nuzzolo move d to approve the language of the email and authorize the Town Clerk to send it on behalf of Committee . Ms. Duffy seconded the motion. The motion passed unanimously. Preliminary Review of Bylaws The Committee began reviewing “Part 1 : Administrative Legislation ” of the Town ’s Bylaws. The Committee discussed the Select Board ’s recent vote to delegate enforcement authority of Chapter 232 Unregistered Vehicles to the Building Commissioner and whether or not the Bylaw should be modified to reflect this . The Committee determined the Select Board should remain the enforcing authority since a vote delegating this authority could be undone. The C ommittee discussed updating the header in the table under § 1-3 Noncriminal Disposition entitled “Enforcing Person ” to “Enforcing Authority ” since some of the enforcing authorities are committees, not individuals. ===PAGE 2=== The Committee discussed the term “DPW Director or designated agent ” and whether or not all enforcing authorities are able to designate authority. If this is the case then the Committee agreed the term “or designated agent ” should be removed. The Committee discussed the current fines and whether or not they should be modified. The Committee agreed to reach out to enforcing authorities to ask. The Committee discussed the need to ensure Chapter 12 Boards, Commissions and Committees aligns with the contents of the Charter. The Committee discussed Chapter 12 Article II Building Committee , specifically at which point in the building project does a Building Committee need to be created. The Committee also discussed the Municipal Building Design Committee and how it technically does not qualify as a “Building Committee ” defined in this bylaw, but rather a separate committee reviewing the overall building needs of the Town and agreed that no update to this section needed to be made to reflect this . The Committee discussed Chapter 5 § 5-1 Records and minutes : noting the timelines defined for Boards/Committees/Commissions to submit their minutes to the Town Clerk. The Committee discussed the need for Boards /Committees/Commissions to r eview their respective B ylaw s and recommend changes, however that The Bylaw Review Committee should standardize language between the sections for all Boards/Committees/Commissions, particularly language around membership . The Committee discussed whether or not living in T own was required for membership to serve as a volunteer and whether or not a B ylaw that sets minimum requirements of membershi p across all Boards/Committees/Commissions was needed. Ms. Duffy will review these sections and draft standardized language to review next meeting . The Committee discussed “o fficial minutes ” defined in Article I Town Clerk § 60-6 and what exactly qualified a set of minutes as official. The Committee discussed the need to ensure the Town maintains a backup of all agendas and minutes other than the Town website, as the data stored there could be lost someday. The Committee discussed § 70-10 and replacing the word “bump ” with a more professional word. The Committee also discussed the use of terms such as “calendar day ” and “working day ” and the need to go through the Bylaw and ensure the correct terminology is used in each instance. The Committee discussed using terms such as “days excluding weekends and holidays ” to add specificity. General Discussion of Progress, Timeline ===PAGE 3=== The Committee decide d to review approximately the first 20 pages of Part II: General Legislation during the next meeting. Set next meeting(s) Date, Time, Place The Committee decided to meet on October 30 th at 6:45 pm. Public Comment Mr. Bowen asked if there were any public comments. There were none. Adjourn Mr. Nuzzolo motion ed to adjourn at 7:57pm. Mrs. Gray second ed. The Committee voted unanimously to adjourn. ======================================================================================== DOCUMENT : 2025-11-06-agenda-7491.txt BOARD : by-law-committee DATE : 2025-11-06 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2025-11-06-agenda-7491.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_11062025-7491 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Thursday, November 6, 2025 6:45PM Ritter Building, Lower floor meeting room – 960 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Public Comment -Minutes -Proposal to merge Historical Commission and Architectural Preservation -Feedback from Request to Town Committees and Stakeholders. -Preliminary Review of Bylaws -General Discussion of Progress, Time line -Set next meeting(s) Date, Time, Place -Public Comment -Adjourn ======================================================================================== DOCUMENT : 2025-12-04-agenda-7546.txt BOARD : by-law-committee DATE : 2025-12-04 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2025-12-04-agenda-7546.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_12042025-7546 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Thursday, December 4, 2025 6:45PM Lunenburg Public Library– 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Public Comment -Minutes -Feedback from Request to Town Committees and Stakeholders. -Preliminary Review of Bylaws -General Discussion of Progress, Time line -Set next meeting(s) Date, Time, Place -Public Comment -Adjourn ======================================================================================== DOCUMENT : 2026-03-12-agenda-7710.txt BOARD : by-law-committee DATE : 2026-03-12 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2026-03-12-agenda-7710.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_03122026-7710 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Thurs day , March 1 2 , 20 2 6 6 :45 PM Lunenburg Public Library – 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Public Comment -Potential New Areas for Bylaws -Minutes -Feedback from Request to Town Committees and Stakeholders. -Discuss Proposal for the town warrant. -Discuss presentation to town meeting . -Set next meeting(s) Date, Time, Place -Public Comment -Adjourn ======================================================================================== DOCUMENT : 2026-04-09-agenda-7760.txt BOARD : by-law-committee DATE : 2026-04-09 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2026-04-09-agenda-7760.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_04092026-7760 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Thurs day , April 9 , 20 2 6 6 :45 PM Lunenburg Public Library – 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Public Comment -Minutes -Feedback from Request to Town Committees and Stakeholders. -Other suggested Bylaws, Public Safety -Discussion of possible articles for Special Town meeting, recommendations -New Time line for Fall. -Set next meeting(s) Date, Time, Place -Public Comment -Adjourn ======================================================================================== DOCUMENT : 2026-05-14-agenda-7808.txt BOARD : by-law-committee DATE : 2026-05-14 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2026-05-14-agenda-7808.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_05142026-7808 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Thurs day , May 14 , 20 2 6 6 :45 PM Lunenburg Public Library – 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Public Comment -Minutes -Feedback from Request to Town Committees and Stakeholders. -Other suggested Bylaws, Public Safety --Redline Bylaws: Status -Discussion of possible articles for Special Town meeting, recommendations -New Time line for Fall. -Set next meeting(s) Date, Time, Place -Public Comment -Adjourn ======================================================================================== DOCUMENT : 2026-06-11-agenda-7850.txt BOARD : by-law-committee DATE : 2026-06-11 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2026-06-11-agenda-7850.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_06112026-7850 ======================================================================================== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Thursday, June 11, 2026, 2026 6:45PM Lunenburg Public Library– 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Public Comment -Minutes -Membership -Feedback from Request to Town Committees and Stakeholders. -Other suggested Bylaws, Public Safety --Redline Bylaws: Status -Discussion of possible articles for Special Town meeting, recommendations -New Time line for Fall. -Set next meeting(s) Date, Time, Place -Public Comment -Adjourn ======================================================================================== DOCUMENT : 2026-08-13-agenda-7961.txt BOARD : by-law-committee DATE : 2026-08-13 KIND : agenda OUR COPY : https://lunenburgbudgetproject.org/docs/minutes/text/by-law-committee/2026-08-13-agenda-7961.txt TOWN PDF : https://www.lunenburgma.gov/AgendaCenter/ViewFile/Agenda/_08132026-7961 ======================================================================================== ===PAGE 1=== Town of Lunenburg NOTICE OF MEETING BYLAW REVIEW COMMITTEE Thurs day , August 13 , 2026 , 20 2 6 6 :45 PM Lunenburg Public Library – 1023 Massachusetts Avenue Lunenburg, MA 01462 AGENDA -Call to Order -Public Comment -Minutes -Feedback from Request to Town Committees and Stakeholders. -Other suggested Bylaws, Public Safety --Redline Bylaws: Status -Discussion of possible articles for Special Town meeting, recommendations -New Time line for Fall. -Set next meeting(s) Date, Time, Place September 10, 2026 6:45 -Public Comment -Adjourn